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#HOW TO EXPORT CONTACTS FROM OUTLOOK PUBLIC FOLDER TO EXCEL HOW TO#
#HOW TO EXPORT CONTACTS FROM OUTLOOK PUBLIC FOLDER TO EXCEL OFFLINE#

This last option is particularly handy when you frequently work with the same data set which also frequently changes.

The “Get External Data – Outlook Folder” Wizard will open which allows you to to choose between actually importing the data or maintain an active link to Outlook.

…the New Data Source button and choose: From Other Sources-> Outlook Folder …the More button and choose: Outlook Folder. To import the GAL contacts into an Access database, follow the steps below: Alternative method: Importing the GAL contacts into Access To do this, open the Address Book and choose Tools-> Options… Here you can set the “Keep personal addresses in” to a newly created Contacts folder.

Note: In Outlook 2007, you can also temporarily change the default Contacts creation folder. You can then easily move your filtered list of contacts to another folder and use the Export option in Outlook to export this folder or customize your view with the fields you need and copy them directly to Excel. When customizing your Contacts view, make sure you first select a list view such as Phone List.Ī short Search Query to find your added Contacts.

#HOW TO EXPORT CONTACTS FROM OUTLOOK PUBLIC FOLDER TO EXCEL HOW TO#

As you just added these contacts, their created and/or modified date and time will all be the same and thus they'll end up being grouped together.ĭetails about how to do this is similar as discussed in Clean up duplicates after emails got redownloaded. Your options are to change the sorting order or to apply a filter to your view or simply use Instant Search. If you did not move your own Contacts to a different folder, you can still quickly distinguish between your own contacts and the ones you added from the GAL via the Modified or Created date. Step 2: Filtering and exporting the added contacts They usually can produce a list much quicker directly from Exchange or Active Directory and are also less resource intensive to the servers. When you want to export a large Global Address List (GAL) in full, it is recommended to contact your Exchange or User administrator instead. This process is relatively slow so selecting lots of contacts could result in Outlook being inaccessible for a longer period of time. Via a right click, you can quickly add contacts from the Exchange Global Address List to your own Contacts folder.

Select all the contacts that you wish to export.

Select the Exchange address list which contains the contacts.

Open your Address Book (keyboard shortcut: CTRL+SHIFT+B).

You can add Contacts from the Global Address List to your own Contacts folder in the following way Step 1: Adding GAL contacts to your Contact Folder Optionally, you can export that data from Access to a csv- or xlsx-file. When you also have Access installed, then you can use that instead to directly import the contacts into an Access database which is also supported as a source for a Mail Merge. You can then choose to export these contacts to a csv- or xls-file for further usage or use them directly from your Contacts folder for a Mail Merge. By temporarily moving your current contacts to a different folder or by filtering afterwards on the created or modified date, you can separate them from your own personal Contacts. You cannot export it directly from Outlook, but you can add the contacts to your Contacts folder in bulk. How can I export these Exchange address lists via Outlook?

I need to import this list in another application and sometimes also use it for mailings both electronically and to their physical address which is stored in the GAL as well.

#HOW TO EXPORT CONTACTS FROM OUTLOOK PUBLIC FOLDER TO EXCEL OFFLINE#

While I can export my own Contacts folder, I don’t seem to be able to export our company’s Offline Address Book or the Global Address List (GAL).